The lessons learned from the first wave of the pandemic allowed many employers to be prepared to telework during the second wave. However, a lot of organizations are facing other types of issues such as an unstable internet network at home, communication problems due to distance, employees using personal devices for work, the addition of malicious or unauthorized extensions … Investing in the best cloud tools is great, but providing insight and knowledge to let your employees know how to use them is the key that leads to success. 

The transformation process should not stop here and we must continue to invest time and efforts in order to make this new experience pleasant and as smooth as possible for employees. Here are some tips to help your employees work remotely in an efficient way and protect your data stored in the Cloud.

Improve the video conferencing experience.

Among all tools from your Workspace, Google has probably been one of the most useful applications during the pandemic. Because of this, Google worked hard to provide the user the best experience by adding more functionalities. Since it’s not possible for IT to control each of the users’ networks, make sure to offer the best experience in Google Meet :

-Limit distractions in your video call and filter out background noise.

Use your phone as your speaker and microphone if the network connection is poor.

Decrease the quality of your video if you experience latency and disruption.

Restore data that have been completely deleted from your account

Cloud applications offer a huge advantage over software that requires local installation, and one of them is keeping all data deleted from your account for a certain period of time. Since Drive automatically deletes data that has been placed in the bin for more than 30 days, it might be scary for the user to realize that he lost an important file. If this happens, you can ask your IT team to help you get those files back. This data remains in the cloud for 25 more days after deleting them and is not completely erased from your environment which allows you to avoid several hours of redoing work.  

Draw the line between work and personal time by letting your colleagues know your working hours

Working remotely is great, but it can also be difficult for some of us to draw the line between work and personal time since the office is now at home. It is important to find this balance,and in order to help you make this change, there’s a tool that you can use in your Google calendar. If you’d prefer not to be invited to events outside of your working hours, configure your working hours in the calendar settings so organizers know to reschedule an event to a better time. 

Keep your data secure

Nomatter what size is your business, we all have the same concerns about data security. Cybercrime can wipe out years of hard work and put your business at risk in just one click. Data stored in Google Workspace offers several layers of security such as data encryption, access control on accounts or user authentication. On the other hand, you also can improve security by activating the following tools:

-Use 2-Step Verification to protect accounts from unauthorized access. 2-Steps puts an extra barrier between your business and cyber-criminals who try to steal usernames and passwords to access business data

-Create Spam filters to improve security

Work from anywhere without any network connection

Using Google Workspace’s cloud apps give you the ability to work from everywhere even though there’s no network. You can enable the ‘’offline’’ option mode so that you can continue working without any internet connection. Sync will be done once you get access to the internet again.